Step-by-Step Guide for Students to Sign-Up for WBL

Before beginning please ensure the following:

• Students have been uploaded into NAFTrack Educators and linked to the correct academy

• Students know their district ID number

Step 1 - Educators: Create an activity in the WBL Participation Tracker. Instructions can be found here .

Step 2 - Educators: Share the Sign-Up Link or QR Code with students who participated in the activity starting on the day of the activity.

Step 3 - Students: Enter their first and last name and school district ID and hit submit.

Step 4 - Educators: Review the list of student names under the 'Student Sign-Ups' tab on the View Activity page. Follow up as needed.

The system is designed to match student records in NAFTrack Educators against the academy(ies) attached to the activity based on their name and district ID. There are three possible statuses for this process.

1. Match

   • Action: the student is automatically added to the activity.

   • Explanation: This status indicates that the student's name and ID have been successfully matched with the records in the system. No further action is required.

2. Partial Match

   • Action: the student is not added to the activiy.

   • Explanation: This status means that there is a discrepency or incomplete match between the student's name and ID or the student's information is linked to another academy in the same high school.

   • Follow-up: Read the tooltip (the ? at the end of the status) to learn more about the discrepency. COnfirm the student did participate and manually check their name off under the 'Students' tab.

3. Not Found

   • Action: the student is not added to the activity.

   • Explanation: This status indicates that the student's name and ID to not match any records in NAFTrack Educators, or the student is inactive or not a NAF student.

   • Follow-up: If the student is missing from NAFTrack Educators, add the student to the appropriate acadmey and then manually check their name off unde the 'Students' tab.

Notes

• The system will process the student information only once. After making changes, the statuses will not update or change, and students will need to be added manually. However, the system will continue to process new student entries.

• The link provided for this process is unique to the user who shares it and will be the only one who can remove those students later if needed.

• More than one uer can share a link or QR code for each activity.